Library Board Meeting - December 6, 2021

Toronto Public Library Board - Meeting No. 9

Monday, December 6, 2021, 6:00 p.m. to 7:45 p.m.

Dial-in information

Members of the public may access the meeting via Webex at the following link:
https://tpl.webex.com/tpl/onstage/g.php?MTID=ea250266eb116ef384e8337a005e4f1a6
passcode: Welcome1!

Once logged in, click on the audio button to either listen to the call over your computer or have the system dial you back.

Members of the public may also access the meeting by telephone by dialing:
416-216-5643, followed by the Access Code: 2342 355 2181

This meeting will be presented with live captioning. To view the captions, please follow this link: https://link.ai.media/session?plink=TPL

A caption viewer will open in a new window or tab. You can adjust the settings using the gear icon in the upper right corner. The captions will show when the meeting starts.

Land Acknowledgement Statement

Toronto Reference Library is on Indigenous land. This is the traditional territory of the Haudenosaunee Confederacy (also known as the Six Nations Confederacy), the Wendat, and the Mississaugas of the Credit First Nation. Toronto Public Library gratefully acknowledges these Indigenous nations for their guardianship of this land. We'd also like to remind and reaffirm, as Torontonians and Canadians, our accountability to these Indigenous nations, and to all Indigenous peoples and communities living in Toronto.

This land is also part of the Dish with One Spoon territory, a treaty between the Haudenosaunee Confederacy (also known as the Six Nations Confederacy), the Anishinaabek and allied nations, to peaceably share and care for this land, its waters, and all of the biodiversity in the Great Lakes region. All those who come to live and work here are responsible for honouring this treaty in the spirit of peace, friendship, and respect.

Members:

Agenda and Reports

  1. Call to Order
  2. Declarations of Conflicts of Interest
  3. Approval of Agenda
  4. Confirmation of October 25, 2021 Toronto Public Library Board Meeting Minutes (PDF)
  5. Confirmation of October 25, 2021 Toronto Public Library Board Closed Meeting Minutes
  6. Approval of Consent Agenda Items
    All Consent Agenda Items (*) are considered to be routine and are recommended for approval by the Chair. They may be enacted in one motion or any item may be held for discussion.
  7. Business Arising from the Minutes
  8. * City Librarian's Report
  9. * Communications
  10. Presentations
  11. TPL Board Education - Cities for Digital Rights (PDF)

Items for Action:

  1. Information Security Policy and Annual Report on IT Security (PDF)
  2. Accessibility for Persons with Disabilities Policy - Revised (PDF)
  3. Security Guard Service - Increase to the Value of the Contract and Purchase Order (PDF)
  4. 2022-2031 Capital Budget and Plan Submission - Revised (PDF)
  5. * IT Strategic Advisory Services – Award of Contract (PDF)
  6. * Unified Communications as a Service (UCaaS) - Award of Contract (PDF)
  7. * North York Central Library Award of Contract (PDF)
  8. * 2022 Interim Budget Estimates (PDF)
  9. * Biblio Bash at the Toronto Reference Library - Thursday, April 7, 2022 (PDF)

Items for Information:

  1. 2022 Operating Budget – Verbal Update
  2. * Audit Plan for the Year Ending December 31, 2021 (PDF)
  3. * Board Resolutions - Status Report (PDF)

Closed Meeting:

  1. Labour Relations Update - Verbal
    (Confidential as the subject matter being considered involves labour relations or employee negotiations)
  1. Adjournment

About Board Meetings

Closed Meeting Requirements:
If the Toronto Public Library Board wants to meet in closed session (privately), a member of the Board must make a motion to do so and give the reason why the Board has to meet privately (Public Libraries Act, R.S.O. 1990, c. P.44, s. 16.1).

Attendant Care Services can be made available with some notice.

Not all Board documents are available electronically. All documents are available from the City Librarian's office. Please contact Maria Policelli at 416-393-7215 or mpolicelli@tpl.ca