Library Board Meeting Monday December 14, 2015

Toronto Public Library Board - Meeting No. 10:
Monday, December 14, 2015, 6:00 p.m.
Toronto Reference Library, Board Room,
789 Yonge Street, Toronto

Consolidated Board Document Package Revised - PDF (5.0 MB)

Members:

• Mr. Ron Carinci (Chair)
• Ms. Lindsay Colley (Vice Chair)
• Councillor Paul Ainslie
• Councillor Ana Bailão
• Councillor Sarah Doucette
• Councillor Mary Fragedakis
• Ms. Sue Graham-Nutter
• Ms. Dianne LeBreton
• Mr. Strahan McCarten
• Mr. Ross Parry
• Ms. Archana Shah
• Ms. Eva Svec

Agenda and Reports

1. Call to Order
   
2. Declarations of Conflicts of Interest
3. Approval of Agenda
4. Confirmation of November 23, 2015 Toronto Public Library Board Meeting Minutes
   • Confirmation of November 23, 2015 Toronto Public Library Board Meeting MinutesMinutes (PDF)
5. Confirmation of November 23, 2015 Toronto Public Library Board Closed Meeting Minutes
6. Business Arising from the Minutes
7. Chair's Report
   • Chair's ReportChair's Report (PDF)
8. Communications
   • CommunicationsBoard Report (PDF)
   • Communications Attachment aAttachment a (PDF)
   • Communications Attachment bAttachment b (PDF)
9. Presentations
10. Strategic Planning Steering Committee:
    Items for Information:
    1. Approved Minutes of the Strategic Planning Steering Committee Meeting of October 7, 2015
       • Approved Minutes of the Strategic Planning Steering Committee Meeting of October 7, 2015Approved Minutes (PDF)
    2. Strategic Plan 2016-2019: Results of Survey of Torontonians
       Presentation by Dr. Lorne Bozinoff, President and CEO and William Schatten, Research Director, Forum Research Inc.
       • Strategic Plan 2016-2019: Results of Survey of TorontoniansBoard Report (PDF)
       • Strategic Plan 2016-2019: Results of Survey of TorontoniansPresentation (PDF)
    
    Item for Approval:
    3. Expanding Access, Increasing Opportunity, Building Connections - Toronto Public Library's Strategic Plan 2016-2019
       • Expanding Access, Increasing Opportunity, Building 10 minutes Connections - Toronto Public Library's Strategic Plan 2016-2019Board Report (PDF)
       • Expanding Access, Increasing Opportunity, Building 10 minutes Connections - Toronto Public Library's Strategic Plan 2016-2019Appendix 1 (PDF)
       • Expanding Access, Increasing Opportunity, Building 10 minutes Connections - Toronto Public Library's Strategic Plan 2016-2019Appendix 2 (PDF)
       • Expanding Access, Increasing Opportunity, Building 10 minutes Connections - Toronto Public Library's Strategic Plan 2016-2019Presentation (PDF)

Items for Approval:

11. Woodside Square Branch - Lease Renewal
    • Woodside Square Branch - Lease RenewalBoard Report (PDF)
12. Youth Participation in Library Board Decision Making - 2014-2015 Pilot and Future Recommendations
    
    • Perth/Dupont Branch Relocation � Terms and ConditionsBoard Report (PDF)
13. Revised Records Retention Schedule
    • Revised Records Retention ScheduleBoard Report (PDF)
    • Revised Records Retention ScheduleAttachment 1 (PDF)
    • Revised Records Retention ScheduleAttachment 2 (PDF)
    • Revised Records Retention ScheduleAttachment 3 (PDF)
    • Revised Records Retention ScheduleAttachment 4 (PDF)

Items for Information:

14. 2016 Operating and Capital Budgets - Update - Verbal
15. Board Resolutions - Status Report
    • Board Resolutions - Status ReportBoard Report (PDF)
    • Board Resolutions - Status ReportAttachment 1 (PDF)

Closed Meeting:

16. Naming and Sponsorship for Musical Instrument Lending Library
    • Naming and Sponsorship for Musical Instrument Lending Library Board Report (PDF)
    • Naming and Sponsorship for Musical Instrument Lending Library Attachment 1 (PDF) (Previously confidential information now available to the public)
    • Naming and Sponsorship for Musical Instrument Lending Library Attachment 2 (PDF) (Previously confidential information now available to the public)
17. Adjournment

About Board Meetings

Closed Meeting Requirements:
If the Toronto Public Library Board wants to meet in closed session (privately), a member of the Board must make a motion to do so and give the reason why the Board has to meet privately (Public Libraries Act, R.S.O. 1990, c. P.44, s. 16.1).

Attendant Care Services can be made available with some notice.

Not all Board documents are available electronically. All documents are available from the City Librarian's office. Please contact Nancy Marshall at 416-393-7215 or nmarshall@torontopubliclibrary.ca