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Displaying and Distributing Information for the Public Policy

Approved: May 12, 2008

1. Policy Objective

To establish the conditions and context within which Toronto Public Library supports the distribution and posting of community information from individuals, community groups, agencies, institutions and government.

2. Policy Statement

In keeping with the Library's mission, the display and distribution of material provides residents with opportunities for full participation in the life of their community. In fulfilling this service role, the Library strives to create a welcoming environment for everyone. The Library provides access to information about community activities and events and space to display materials in a variety of formats, including bulk publications (e.g., community newspapers and magazines, cultural brochures, continuing and full-time education calendars).

All requests to display and distribute materials will be handled in a fair and consistent manner.

Priority is given to display or distribute materials from the Toronto Public Library and Toronto Public Library Foundation.

Because space is limited at branches, it may not be possible to display all materials that are acceptable under this policy. The Library will display and distribute materials in appropriate locations for a limited time, subject to the availability of space.

Depending on the availability of space, the Library will also display or distribute materials:

All material becomes the property of the Toronto Public Library Board and the Library reserves the right to dispose of the material as it sees fit. The display of materials does not constitute an endorsement of any group or its views.

The Library will not display or distribute:

Decisions to refuse display or distribution of materials may be appealed. An appeal must be made in writing to the City Librarian.

3. Scope

This policy applies to all materials displayed on and/or distributed on Library premises from individuals, community groups, agencies, institutions and government.

4. Application

This policy applies to any individual or group wishing to display and/or distribute information in Library premises and to all Library staff involved in the review and approval of this information.

5. Accountability

City Librarian is responsible for:

Marketing and Communications are responsible for:

Managers are responsible for:

Branch staff are responsible for:

6. Appendices

Appendix 1: References

Toronto Public Library Policies
Auditorium, Meeting Room and Theatre Rental Policy as amended.
Communications Policy as amended.
Materials Selection Policy as amended.
Rules of Conduct Policy as amended.
Use of Library Space for Art Exhibits Policy as amended.

Provincial Legislation
Ontario Human Rights Code, 1990, c. H.19 as amended.

Federal Legislation
Criminal Code (R.S., 1985, c. C-46) as amended.

Appendix 2: Definitions

Bulk Publications: Community newspapers and other publications (e.g., magazines, cultural brochures, continuing and full-time education calendars) that are delivered in bulk for pick-up from the branches.

Appendix 3: Contact

For posting requests please email us at