Filming & Photography on Library Premises
General
Toronto Public Library welcomes commercial and non-commercial production agencies and public broadcasting institutions creating educational and public interest programs on its premises.
Toronto Public Library allows amateur photography and videotaping on library premises with permission.
Toronto Public Library supports the film and television industry in Toronto by allowing filming and photography on its premises provided there is no disruption of library service or cost to the library and that the library's image and reputation are preserved.
This protocol does not apply to news and public affairs coverage of library events, activities and personalities.
Protocol
Library staff and customers may not be filmed or photographed without their permission.
Applicants must give at least five business days' notice of their intent and along with Toronto Public Library's Photo/Video Release Form, also provide:
- a written synopsis
- a shooting schedule
- a cast and crew list
- an equipment list
- any unique electrical requirements
- any unique special effects.
Applicants must adhere to Toronto Public Library's Rules of Conduct and Location Filming/Photographing Permit Guidelines (below), and acknowledge Toronto Public Library in the credits.
Toronto Public Library retains the right to refuse any request for filming/photographing on its premises.
All requests for filming and photography in Toronto Public Library facilities must be approved in advance by the Communications, Programming & Customer Engagement Department.
Location Filming/Photographing Permit Guidelines
The following guidelines apply to all Toronto Public Library locations:
- Food and beverages are permitted only in designated areas.
- Library staff members, a library custodian, and/or security guard must be present during the film/photo shoot. The applicant must cover any costs related to this service.
- No major set construction or alteration of buildings is permitted.
- Payment may be required for additional overhead costs (staffing, power, lights, air conditioning, etc.) Payment for these must be made in advance.
- All areas occupied in connection with the filming/photographing must be returned to their normal conditions.
- Applicants must not make any connections to the electrical system other than through plugging into standard duplex receptacles. Covers from electrical panels or boxes must not be removed.
- Applicants needing auxiliary sources of power must use silenced generators and suspend or cover all cables at their own expense.
- All crew must have clearly visible identification to facilitate clearing by security or library staff.
- Toronto Public Library is not obligated or responsible to provide parking for applicants. Applicants cannot interfere with patrons' parking. This includes public parking near the library.
Fees and Rates
| One Full Day: | $1,500 + $195 HST = $1,695 (for 5-9 hours) |
| Half Day: | $800 + $104 HST = $904 (for up to 5 hours) |
| Hourly Rate: | $250 + $32.50 HST = $282.50 |
| Administration fee: | $100 + $13 HST = $113 |
Communications staff, library staff, custodial staff, security guard and maintenance mechanic staff fees (as required).
A $5,000 damage deposit certified cheque (which will be returned after shooting).
Insurance documentation (below).
Any additional overhead costs.
If filming/photographing session extends past contracted times, additional fees may be billed to the company after the project is complete.
Toronto Public Library may waive a portion of the fee and other costs for non-commercial production agencies, public broadcasting institutions producing educational and public interest programs, including documentaries and student requests.
Insurance Documentation
An insurance certificate to the value of $2 million covering the duration of the film shoot, naming the Toronto Public Library as the beneficiary and also include a cross liability/severability of interest clause which is defined as follows:��
The Insurance as is afforded by this policy shall apply in respect to any claim or action brought against any one Insured by any other Insured.�� The coverage shall apply in the same manner and to the same extent as though a separate policy had been issued to each Insured.�� Any breach of a condition of the policy by any Insured shall not affect the protection given by the policy to any other insured.�� The inclusion herein of more than one Insured shall not operate to increase the limit of liability under this policy.
Filming & Photography Contact:
Edward Karek
Communications Officer��
Communications, Programming & Customer Engagement
Toronto Public Library
789 Yonge Street
Toronto, Ontario
M4W 2G8
416-397-5925 (office)��
ekarek@torontopubliclibrary.ca
