Library Board Meeting Monday May 25, 2015

Toronto Public Library Board - Meeting No. 5:
Monday, May 25, 2015, 6:00 p.m.
Toronto Reference Library, Board Room,
789 Yonge Street, Toronto

Members:

• Mr. Ron Carinci (Chair)
• Ms. Lindsay Colley (Vice Chair)
• Councillor Paul Ainslie
• Councillor Ana Bailão
• Councillor Sarah Doucette
• Councillor Mary Fragedakis
• Ms. Sue Graham-Nutter
• Ms. Dianne LeBreton
• Mr. Strahan McCarten
• Mr. Ross Parry
• Ms. Archana Shah
• Ms. Eva Svec

Agenda and Reports

1. Call to Order
2. Declarations of Conflicts of Interest
3. Approval of Agenda
4. Confirmation of April 20, 2015 Toronto Public Library Board Meeting Minutes
   • Confirmation of April 20, 2015 Toronto Public Library Board Meeting MinutesMinutes (PDF)
5. Business Arising from the Minutes
   1. Achieving a Paperless Board through Technology - Verbal
      • Achieving a Paperless Board through TechnologyAchieving a Paperless Board through Technology (PDF)
6. Chair's Report
   • Chair's ReportChair's Report (PDF)
   • Chair's Report - 2015 Toronto Games PresentationChair's Report - 2015 Toronto Games Presentation (PDF)
7. Communications
   • CommunicationsBoard Report (PDF)
   • Communications Attachment aAttachment a (PDF)
   • Attachments b, c and d not available on the website
8. Presentations
   • Miroslav Glavic regarding Agenda Item Nos. 12, 15 and 21.
   • Maureen O'Reilly, President, Toronto Public Library Workers Union, Local 4948 regarding Communications Items b, c and d

Items for Approval:

9. 2014 Audited Financial Statements - Toronto Public Library Board
   • 2014 Audited Financial Statements - Toronto Public Library BoardBoard Report (PDF)
   • 2014 Audited Financial Statements - Toronto Public Library BoardAttachment 1 (PDF)
10. City Solar Photovoltaic Programme at Library Buildings
    • City Solar Photovoltaic Programme at Library BuildingsBoard Report (PDF)
11. Northern District Branch - Construction Contract Increase
    • Northern District Branch - Construction Contract IncreaseBoard Report (PDF)
12. Open Hours Standardization - 2015
    • Open Hours Standardization - 2015Board Report (PDF)
    • Open Hours Standardization - 2015Attachment 1 (PDF)
13. Strategic Planning Steering Committee:
    Review of Board Committee Structure
    • Review of Board Committee StructureBoard Report (PDF)
    • Review of Board Committee StructureAttachment 1 (PDF)

Items for Information:

14. Audit Year-End Report - December 31, 2014 - Toronto Public Library Board
    • Audit Year-End Report - December 31, 2014 - Toronto Public Library BoardBoard Report (PDF)
    • Audit Year-End Report - December 31, 2014 - Toronto Public Library BoardAttachment 1 (PDF)
15. Accounts Written-off in 2014
    • Accounts Written-off in 2014Board Report (PDF)
16. 2014 Grants
    • 2014 GrantsBoard Report (PDF)
    • 2014 GrantsAttachment 1 (PDF)
17. Capital Budget Process - Verbal
    • Capital Budget Process PresentationPresentation (PDF)
18. Operating Budget Monitoring Report - March 31, 2015
    • Operating Budget Monitoring Report - March 31, 2015Board Report (PDF)
    • Operating Budget Monitoring Report - March 31, 2015Attachment 1 (PDF)
19. Capital Budget Monitoring Report - March 31, 2015
    • Capital Budget Monitoring Report - March 31, 2015Board Report (PDF)
    • Capital Budget Monitoring Report - March 31, 2015Attachment 1 (PDF)
20. Requests for Reconsideration of Library Materials - 2014 Annual Report
    • Requests for Reconsideration of Library Materials - 2014 Annual ReportBoard Report (PDF)
    • Requests for Reconsideration of Library Materials - 2014 Annual ReportAttachment 1 (PDF)
    • Requests for Reconsideration of Library Materials - 2014 Annual ReportAttachment 2 (PDF)
21. Board Resolutions - Status Report
    • Board Resolutions - Status ReportBoard Report (PDF)
    • Board Resolutions - Status ReportAttachment 1 (PDF)

Closed Meeting:

22. Labour Relations and Collective Bargaining - Verbal
    (Confidential as the subject matter being considered involves labour relations or employee negotiations)
23. Adjournment

About Board Meetings

Closed Meeting Requirements:
If the Toronto Public Library Board wants to meet in closed session (privately), a member of the Board must make a motion to do so and give the reason why the Board has to meet privately (Public Libraries Act, R.S.O. 1990, c. P.44, s. 16.1).

Attendant Care Services can be made available with some notice.

Not all Board documents are available electronically. All documents are available from the City Librarian's office. Please contact Nancy Marshall at 416-393-7215 or nmarshall@torontopubliclibrary.ca